Role & Responsibilities

Working under the supervision of the Supply Chain Specialist, in the Logistics Operation Unit in Switzerland that covers various countries, the Global Emergency Response Team (G-ERT) and includes Switzerland for supply chain activities. This position contributes and enables the operativity of the Swiss office and its relevant flow of supplies and services for the use of Swiss office and field country programmes and G-ERT.

Project Overview

The Global Logistics team within Medair manages all the activities related to procurement, supply chain management, infrastructure, fleet, equipment & communication means. The team also develops and owns the policies and processes related to logistics activities in the field. The GSO Logistics Operations team is specifically responsible for Global and GSO Procurement, Supply Chain Management and Base Operations in both Switzerland and Nairobi Offices.

Workplace & Working conditions

Global Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.

Starting Date / Initial Contract Details

April 2024. Full-time open-ended contract.

Key Activity Areas

Procurement

• Responsible for managing assigned procurement including Global Emergency Response Team goods and services.
• Responsible for data entry and tracking procurement requests ensuring procurement of the right product, at the right time, to the right location, at the right prices using the right procedures in compliance with Medair and donor guidelines
• Advise and support customers in planning, organising and monitoring their procurement.
• Liaise with suppliers; maintain and build supplier relations, process invoices and administrative paperwork archiving to ensure on time payment.
• Monitor actual procurement against conditions agreed in long term contracts and framework agreements and ensure contract, supplier and procurement records are kept up-to-date.
• Act as Medair shipment officer for the own procured goods or services; make sure shipments are organized in time and according to the right procedures, considering international, national and customs regulations; follow up shipments and communicate schedules with consignees.

Global Emergency Response (G-ERT) procurement/stock control

• Responsible for the GERT kits procurements, stock availability and replenishment so that they are fully equipped & deployable all year round, if needed.
• Properly follow up on all administrative steps related to the above.

Other

• Support and assist the general work and administration of the Logistics team.
• Cover for other Logistics team members when absent or re-assigned to support emergency response

Innovation/continuous improvement

• Proactivity towards continuous improvement and simplification, more efficiency and saving opportunities ·
• Support the BPEs Focal Points within Medair; ensuring policies and procedures are up-to date and serve as reference point for questions, information and training.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.

Qualifications

• Bachelor’s Degree is preferred, preferably with Supply Chain or Business Operations.
• Fluent in French and English both written and spoken.

Experience

• Minimum 2 years professional experience in operational logistics is preferred.
• Experience of logistics in a cross-cultural, challenging environment.
• Can carry out related responsibilities with minimum guidance.
• Proven ability to communicate effectively both internally and externally and both orally and in writing.
• Demonstrated ability to work across institutional boundaries, units, and teams effectively and productively.
• Ability to organize, prioritize, and perform multiple tasks.
• Good organizational and planning skills.
• Detail-oriented.
• Team-spirit for collaboration.
• Continuous improvement spirit.
• Transparent and ethical at all times.
• Creative, open-minded, flexible, self-learner.
• Self-motivated, energetic, hard-working, servant-hearted.