Position Title: Programme Coordinator

Duty Station: Warsaw, Poland

Classification: Professional Staff, Grade P3

Type of Appointment: Special short-term graded, Eight months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 13 November 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing technical expertise to governments, migrants, and host communities through a wide range of sustainable solutions contributing to support populations affected by forced migration. As of August 2024, there are approximately 1 million Ukrainian refugees in Poland, and the majority indicate their intention to remain in Poland in the months ahead. Many Polish households have hosted Ukrainian refugee families – largely women and children, but also elderly persons. Registered refugees have access to essential services and the labour market in Poland. However, there are significant strains on the housing, healthcare, and education systems in the country which are expected to increase further. National, regional, and local authorities are working to identify and address these challenges, alongside the United Nations and a wide range of civil society organizations.

IOM is actively involved in multiIOM is actively involved in multiple sectors of the response under the Regional Refugee Response Plan (RRRP). IOM has provided extensive humanitarian relief and services to refugees and third-country nationals (TCNs) in Poland. This includes Protection assistance, mental health and psychosocial support (MHPSS) and health facilitation, Shelter and Site Management Support (SMS), and integration services and social inclusion activities. These programming areas are underpinned by extensive data and research and mainstreaming of Protection from Sexual Exploitation and Abuse and Harassment (PSEAH).

ple sectors of the response under the Regional Refugee Response Plan (RRRP). IOM has provided extensive humanitarian relief and services to refugees and third-country nationals (TCNs) in Poland. This includes Protection assistance, mental health and psychosocial support (MHPSS) and health facilitation, Shelter and Site Management Support (SMS), and integration services and social inclusion activities. These programming areas are underpinned by extensive data and research and mainstreaming of Protection from Sexual Exploitation and Abuse and Harassment (PSEAH).

Under the overall supervision of the Chief of Mission (CoM), and the direct supervision of the Senior Programme Coordinator, the Programme Coordinator will substantively support the Senior Programme Coordinator on the design, management and implementation of IOM Poland’s Ukraine crisis response activities. The Programme Coordinator will work closely with IOM Poland technical units and with IOM Poland sub-offices to enhance coordination and integrated programming approaches.

Core Functions / Responsibilities:

1. Support the Senior Programme Coordinator with overall management of IOM Poland Ukraine crisis response activities and other programming areas, including backstop support as required.
2. Establish and maintain liaison regularly with Project Managers, IOM Poland sub-offices, and Resource Management Unit, and oversee operations and progress in implementation, providing technical advice and support to Project Managers, technical units, and sub-offices.
3. Coordinate with technical units of the mission to promote synergies within the Ukraine crisis response portfolio, other programming areas, and provide advice and support for the management of non-governmental organizations (NGO) partners.
4. Oversee the Data and Research Unit (DRU) and work with monitoring, evaluation, accountability, and learning (MEAL) unit to ensure quality of data collection, research initiatives, and evidence-based programming.
5. Consolidate and analyse data and advise on implementation progress and financial monitoring exercises in collaboration with Programme Support Unit (PSU) and Resource Management Unit (RMU).
6. Lead efforts in disability inclusion, gender and diversity mainstreaming across the mission, ensuring these priorities are integrated into all aspects of programming and operations, particularly health.
7. In coordination with the Senior Programme Coordinator and CoM, represent IOM at relevant coordination fora, and other meetings, visits, etc.
8. Develop and/or advise on the development of new project proposals and review donor reports to ensure the preparation of high quality and timely submissions.
9. Liaise with IOM Regional Office (RO) and Headquarters (HQ) as needed to respond to requests for information and programmatic and contextual updates.
10. Provide guidance, training and arrange capacity building opportunities to programme staff.
11. Keep abreast of developments in Poland relevant to Ukraine crisis context, as well as wider programming priorities.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Political Science or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience with international humanitarian organizations, non-governmental or governmental institutions/organizations in a multi-cultural setting;
• Experience managing, developing and coordinating projects/programmes;
• Experience in emergency operations, including support to displaced populations and refugees preferably in the context of the Ukraine Response;
• Proven technical experience in humanitarian sectors, particularly Data and Research, Protection, MHPSS, Health, and other relevant sectors;
• Experience with mainstreaming gender, diversity and disability inclusion across diverse program units.

Skills

• Excellent Project Management, Project Development, Monitoring and Evaluation Skills.
• Ability to deliver on set objectives with limited supervision.
• Technical familiarity with a range of humanitarian sectors.
• Demonstrated organizational skills and effective coordination with internal and external stakeholders.
• Proven English writing skills and information management skills.
• Demonstrated ability to establish effective and working relations with local staff and other stakeholders.
• Familiarity with IOM and familiarity with the Ukraine crisis response is an added advantage.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational wa

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.