Project HOPE is an international NGO with more than 1,000 engaged employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 65-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

Program Summary:

Project HOPE is providing humanitarian assistance to the conflict-affected population in Gaza. The current response portfolio focuses on Health, Mental Health and Psychosocial Support, Protection, and WASH programming through Project HOPE programs and local partnerships.

POSITION SUMMARY:

The primary responsibility of the Logistics Warehouse Officer is to support the implementation of services in an emergency setting. They will be responsible for implementing warehouse, assets and fleet management processes and related compliance in accordance with Project HOPE’s commitment to improving quality and accountability in humanitarian work and with reference to the Sphere Charter, Project HOPE Minimum Standards and the NGO Code of Conduct.

This position will be based in Gaza. Local Nationals Only.

PRINCIPAL RESPONSIBILITIES

The Warehouse Officer will support the implementation of procurement procedures and policies during preparedness phase and emergency response through the following specific activities:

• Work with Logistics Coordinator to identify priority areas to improve Project HOPE preparedness and emergency response capacity in the areas of Warehousing, Assets and Fleet management.
• Responsible for the effective implementation of Project HOPE standard policies, procedures and systems as applicable to Emergency Medical Response preparedness or deployment related to fleet, asset and warehouse management and in compliance with Project HOPE global standards and applicable donor and host country requirements.
• Responsible for the definition of requirements for fleet of vehicles, including related fuel supply, equipment maintenance and essential spare parts availability for a health facility in an emergency medical response.
• Responsible for the technical selection of vehicles and establishment of fleet management, ensuring all coordination, movements and planning of vehicles operated by Project HOPE are properly organized and conducted in accordance to Project HOPE guidelines, policies and procedures.
• Responsible for monitoring of vehicle fuel consumption through implementation of logbooks.
• Responsible for safe set-up of communication equipment (VHF) in rented/owned vehicles and effective training of drivers on how to operate those.
• Responsible for the conduction of daily / weekly vehicle checks and maintenance operations.
• Allocate vehicles for movement of personnel, patients and cargo.
• Coordinate with program team for the establishment of an effective patient referral system where and when required.
• Coordinate with HR/admin on personnel transportation requirements including airport pickups and drop-offs for all responders.
• Coordinate with program leads, responsible for the preparation and availability of vehicles in support to program operations.
• Coordinate with security lead to ensure staff using transportation outside of the facility are accounted for at all times.
• Coordination of vehicle usage in support of the deployed unit/s, ensuring security protocols / SOP are maintained for staff safety.
• Work with HR and program leads for the implementation of shifts for drivers to provide reliable transportation services 24/7, in support to the response operations.
• Responsible for the implementation of appropriate storage conditions for all commodities. Special emphasis must be on medical commodity quality preserving standards by maintaining appropriate storage conditions, including cold chain management, narcotic and psychotropic items and dangerous good, as per requirements for relevant category of supplies.
• Responsible for the effective tracking of all equipment and supplies related to response including the establishment of a centralized asset tracking system and warehouse management system.
• Responsible for ensuring that every asset and attractive item is logged, issued with unique Project HOPE asset ID, assigned to custodian and tracked in line with Assets Management Procedures and all assets related transactions or status changes are documented.
• Responsible for the implementation of a reliable and accurate stock management process including documentation, reporting and control system. Ensure it is properly maintained and periodically verified for auditing purposes.
• Responsible for inventory consumption / burn-rate tracking by documenting all dispatches from stock. Identification of over consumption or potential stock-outs that should be brought to management attention to prevent issues that would limit operational timeline and effectiveness.
• Coordinate with procurement lead to ensure adequate stock levels are maintained to maintain operations for the period of the deployment.
• Responsible for the establishment of dynamic and flexible customer-oriented warehouse/program supplies issuance process to meet program teams daily re-supply needs
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• Degree in Logistics, Supply Chain Management or related field, or equivalent combination of Certification in Humanitarian Logistics or similar training and extensive relevant experience in humanitarian logistics.
• Minimum of three (3) years of experience in supply chain management in an emergency environment including transport management and commodities management and tracking by applying Warehouse and Assets management policies and procedures and best practices.
• Experience in vehicle and fleet management.
• Experience in arranging cargo transport.
• Experience of building and developing the capacity of logistics staff through the use of formal and on-job training.
• ICT set up and maintenance experience preferred.
• Highly motivated and solution orientated.
• Demonstrated ability to resolve operational critical challenges as they arise.
• Excellent interpersonal and team skills.
• Commitment to understanding and applying Project HOPE’ goals, values and principles.
• Commitment and demonstrated skills to build national staff capacity in the areas of warehouse, assets and fleet and fuel management, supervision and monitoring.
• Strong organizational and problem-solving skills with analytic approach.
• Excellent interpersonal, management and leaderships skills.
• Ability to manage remote staff effectively.
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
• Ability to integrate and work well within multi-ethnic and multicultural team.
• Fluency in written and spoken English and Arabic.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form and must be able to travel.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Work environment:

• This position is based in Gaza. Given the current conflict conditions, candidate must be able to work in a rapidly changing environment.
• Position will be in resource-deprived environment with austere living conditions.
• Travel for extended periods may be by air and/or other modes of transportation.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.