About Acted

Acted is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. Acted endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The commitment of Acted and that if our teams is guided by 4 core values: (1) Responsibility: we ensure the efficient and responsible delivery of humanitarian aid with the means and the resources that have been entrusted to us. (2) Impact: we are committed to having the most sustainable impact for the communities and the people with whom we engage. (3) Enterprising spirit: we are enterprising and engage in our work with a spirit that creates value and overcomes challenges. (4) Inspiration: we strive to inspire all those around us through our vision, values, approaches, choices, practice, actions, and advocacy.

Greening strategy:

Acted’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each Acted employee will adhere to these principles through key green programming responsibilities:

• Contribute towards the adherence and development of the greening strategy plan.
• Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles
• Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes

Acted PSEAH Policy:

Database officer – CCCM has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The Database officer – CCCM has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to Acted’s procedures. The Database officer – CCCM carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.

Location: Aleppo-Azaz

Job Purpose

The HR Assistant works under the direct supervision of the HR Officer/SAC and is responsible for supporting the HR operations according to standardized HR Manual guidelines. In addition, the HR assistant is also responsible for providing assistance to the HR Officer in his/her duties, such as recruitment, Titanic preparation, and enumerator follow-up..

Chain of Command

Under the authority of:

• Admin/HR Officer
• Sub Area Coordinator

Working Relations

• Internal: All

• External: Referees

Objectives

Under the supervision of HR/Admin Officer, he/she will help in:

ADMINISTRATION, HUMAN RESOURCES, TITANIC FOLLOW UP, RECRUITMENT and FILING.

Duties and Responsibilities:

ADMINISTRATION:

• Assist Admin/HR Officer in order to make sure that all Admin FLAT procedures are implemented and followed regularly.
• Ensure ACTED HR rules, regulations and procedures as described in the HR Manual are in place
• Responsible to update the contract list and share it with the team on a monthly basis

HUMAN RESOURCES:

• Follow up on national staff leaves and update it to the leave follow up tracker, share it with head of departments on a monthly basis.
• Follow up of staff Appraisal forms and assist the HR Officer in categorizing and filing it accordingly as per HR Manual.
• Ensure all staff are aware of modifications to the HR Manual and have all signed Code of Conduct
• Update the contact list in monthly basis, and ensure to share it with all staff

TITANIC FOLLOW UP:

• Upload and save all the HR documents to the network server on monthly basis for FLAT to review in order to be able to approve the monthly HR Titanic at country level.
• Assist HR Officer in order to make sure the HR FLAT procedures are implemented and following regularly.
• Collecting of necessary paper for service contract staff (attendance sheet, ID, etc) and prepare the service contract/titanic on a monthly basis.

RECRUITMENT

• Arrange for test & interviews
• Support HR recruiters in conducting reference checks
• Share new advertisement internally and externally according to ACTED procedures
• Responsible for onboarding arrangements (collect new joiner’s documents, sign contract, sing ACTED required documents, arrange inductions, etc)

FILING:

• Assist the HR officer to update all related HR/admin documents on server regularly
• Print and scan documents and upload it into server
• Ensure that all staff have personal folders complete and contain (contract, CV, Staff History, Job Application form, Leave forms, certificates, diploma and other required documents).
• Ensuring all parts of the recruitment process (interview grid, selection, long-list etc) are fully documented and filed accordingly.

Any other tasks assigned by the Senior HR Office & HR Officer.

Key Performance Indicators

Example, the key performance indicator (KPI) is a measurable value that demonstrates how effectively a company is achieving key business objectives. Organizations use KPIs to evaluate their success at reaching targets

• % Success rate of inductions and orientations
• % Of set up the filling system and success of organizing server
• % Of finalizing the HR/Administrative reports in timely manner
• % Of assisting in payroll system

QUALIFICATIONS

Essential

• University Degree in relevant field
• Resident of Azzaz area and has LC ID of Northern Aleppo
• Fluent in Arabic and Intermediate English skills (written and spoken)
• Min 3 years of total experience
• Min 1 year of total experience in relevant field
• Knowledge of Microsoft office applications

Preferred

• Past job experience in HR/Admin in NGOs
• Past job experience in Finance in NGOs
• Excellent writing and communication skills