NES MEAL Manager

The NES MEAL Manager has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The NES MEAL Manager has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to Acted’s procedures. The NES MEAL Manager carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.

Job Purpose

The NES MEAL Manager is responsible to ensure harmonization of MEAL activities, processes, and products across Raqqa and Hasakeh base. He/she is responsible for designing and developing appropriate and viable coordination systems and tools that are in line with Acted’s global MEAL procedures and to ensure that Acted’s projects and programs perform as planned.

Objectives

1. Implement robust MEAL coordination systems through the project cycle: Develop and implement solid MEAL coordination systems and mechanisms that are in line with global MEAL procedures, in coordination with Capital MEAL Unit, to ensure harmonization of MEAL activities and products and avoid duplication of work across Hasakeh and Raqqa teams.
2. Consolidation of MEAL products: ensure TORs, tools, verification, indicator measurements, reports and lesson learnt are consolidated across Raqqa and Hasakeh teams and share finalized consolidated MEAL Framework for NES with MEAL Capital team.
3. Finance/HR: Identify resource and human gaps across MEAL NES and provide monthly forecasts to Country MEALM for future budget planning during Proposals.
4. Needs Assessment: Design and develop Needs Assessment tools and TORs across NES in coordination with Acted Program Teams and MEAL Capital and produce assessment reports in line with global MEAL procedures.

Key roles and responsibilities

Duties and Responsibilities

Project Creation:

• Contribute with MEAL inputs in LogFrame during Proposals when requested by Country MEAL Manager.
• Support Country MEAL Manager with budget planning during Proposal (for staff and materials)

Project Preparation:

• Ensure harmonized MEAL workplan for activities across NES
• Review MEAL Frameworks with Capital Team to avoid duplication and oversampling between HASAKEH/Raqqa
• Support Sr Officers in HASAKEH/Raqqa with sensitization sessions and KOM if requested

Project Implementation:

• Implement harmonized trackers across bases to oversee MEAL activities

• Update MEAL Framework and provide Capital with projects updates/modifications

  Project Closure:

• Compile and share finalized consolidated MEAL Framework for NES with Capital. Provide justifications to results (under or over achievements).

MEAL Strategy and Planning:

• Support Country MEAL Manager and AC in implementing the MEAL strategy, with harmonized MEAL approach, processes and plans for NES
• Ensure harmonization of MEAL approach and products across Hasakeh/Raqqa (consolidate TORs, Tools, verification, indicator measurement and Reports when possible)

Finance/HR:

• Review MEAL & Accountability budgets (BFUs for ongoing projects) in NES (for Raqqa and Hasakeh base) and provide monthly forecasts to Country MEALM.
• Identify resource and human gaps in existing budgeting and propose future funding options for each base to cover gaps to Country MEALM (to use during proposals)
• Report HR matters to AC and Country MEALM
• Support Country MEALM and AC in HASAKEH/Raqqa with restructuring and recruitment processes (staff and IL)

Learning:

• Identify learning trends to share on monthly basis and for key projects’ meetings with Country MEALM and AC in HASAKEH/Raqqa

AFM:

• Ensure the Acted feedback mechanism is effective, harmonized and functional across NES and all AFM materials are available in each base

Needs Assessments:

• Lead discussions with Programs in coordination with Country MEALM to plan for needs assessments (e.g. MSNA, sectoral)
• Develop Tools and TORs and ensure the effective roll out of the assessment within the agreed timeframe and capacities and in coordination with Program teams (with HASAKEH and Raqqa team support).
• Draft report to be reviewed and approved by Country MEALM (with HASAKEH and Raqqa team support).

Meetings:

• Biweekly/Monthly meetings with Capital
• Monthly Meetings with Country MEALM to review MEAL strategy, budgets, assessments, learnings and the AFM
• Meetings with Program teams to assess future assessments and joint MEAL/PG collaborations

Meetings with REACH team to gain more visibility at field level on products and processes implemented

Key Performance Indicators

• Number of Needs Assessment reports produced within the last 6 months

• % of success rate of engagement with Program Teams to develop Needs Assessments

• % of consolidated systems/mechanisms (i.e. trackers) set up to coordinate and track NES MEAL activities and products

• % of consolidated finalized MEAL Frameworks for NES shared with MEAL Capital team

• % of MEAL products (TOR, Tools, Verification, Indicator Measurement, Reports, Lesson Learnt) harmonized across Raqqa and Hasakeh (to avoid duplication of work and oversampling, and assure unified MEAL products across the mission)

• % of monthly forecasts developed and submitted in a timely manner with Capital MEALM.

  Required qualifications and technical expertise

• QUALIFICATIONS

• Bachelor degree and higher in (Major in economy, statistics, social sciences, engineering or any relevant field such as computer science, data analysis, international development / humanitarian affairs / international affairs, agricultural sciences, literature

• At least 5 years with NGOs and/or International NGOs

• At least 3 years’ experience in the MEAL sector in NGO or INGOs

• Full Proficiency in English and Arabic Languages

• Has 3 years of Team Management / Supervision experience

• Very good knowledge of MEAL Workplan and follow-up on project-specific MEAL framework

• Experience with one or several data collection and management softwares/tools (Kobo, ODK, CommCare, SPSS…)

• Full proficiency with MS office software (MS Excel and MS Word)

• Ability to travel between all NES areas

• Demonstrated experience with handling the whole MEAL cycle

• Demonstrated experience in conducting needs assessments ( Experience in conducting and supervising needs assessments efforts for new proposals)

• General years of experience at least 6 years

• Very good knowledge of qualitative and quantitative data collection methods

• Strong Analytical skills; both quantitative and qualitative analysis

• Experience in capacity building of staffs in MEAL (e.g. training on data collection methods, sampling, survey design, analysis, reporting, coding, MEAL framework, MEAL indicator design)

• Strong report writing skills

• Ability to manage diverse teams and build and sustain relationship with project, field and capital teams.

• Flexibility and adaptability are essential, as well as the ability to plan, take initiative and work under pressure.

  About Acted

  Since its inception in 1993 as an international non-governmental organization, Acted has been dedicated to providing immediate humanitarian assistance to those in immediate need and protecting people’s dignity, while also co-creating longer-term opportunities for sustainable growth and fulfilling people’s potential. Acted works to respond to humanitarian crises and build resilience; to promote inclusive and sustainable growth; to co-create effective governance; and to support the global building of civil society by investing in people and their potential. We go the extra mile: Acted’s mission is to save lives and assist people in meeting their basic needs in remote areas. Acted is active in 38 countries and implements more than 505 projects per year, reaching over 20 million beneficiaries with a team of 4,800 national and 450 international staff.

  Acted hires employees based on merit and qualifications for the position, regardless of race, colour, religion, sexual orientation, national origin, ethnicity, political affiliation, gender, or disability status.

  Furthermore, through its programs in Syria, Acted is dedicated to the prevention of sexual exploitation and abuse. The successful candidate will be expected to follow the Acted Code of Conduct and Acted Global Policies, particularly those pertaining to the protection of children and the prevention of sexual exploitation and abuse. A thorough reference and background check will be performed, including an investigation into any allegations of child abuse or sexual abuse.