Title: Finance and Support Services Assistant

Location: Ouagadougou, Burkina Faso

Contract: 2 year fixed term contract

Salary: Local Terms and Conditions apply

About the role

As the Finance and Support Services Assistant (FSSA) you will support the Finance and Support Services Officer (FSSO) with Financial Management and office administration by facilitating financial transactions, generating transaction vouchers, maintaining accounting ledgers and cash books, managing office petty cash, processing payroll, general office administration/ logistics, procurement, maintenance of the office assets register, filing, handling workshops logistics as well as travel logistics for staff and visitors.

The FSSA key duties and accountabilities include:

• Timely preparation of payment vouchers and writing and dispatching cheques.
• Regularly maintain and update the excel cash book.
• Processing of vouchers in Sun system and availing them to FSSO for posting within 5 working days from the Transaction date and filing of the same.
• Managing the office petty cash, both local and foreign.
• Receipting cash and cheques from staff for private mileage, telephone and travel advance returns and subsequent banking within 24 hours.
• Handle regular payroll administrative issues such as ensuring payroll is delivered to the bank once prepared and the necessary statutory cheque payments delivered in a timely manner as required in the Income Tax Act & filing with respective authorities the annual PAYE & NSSA returns.
• Coordinate renewal of motor vehicle licences and insurances.
• Review of procurement of office stationery.
• Ensure effective maintenance and repair of furniture, fittings and other office equipment
• Ensuring accurate coding of project expenditures (restricted funding).
• Take part in the review of partner financial reports.
• Partner visits with FSSO to review their financial procedures.

This is a highly varied and involved role and the above is not an exhaustive list of duties or required professional skills. Please see the Job Description for full details.

As the successful candidate you will hold a bachelor’s degree in accounting or any relevant qualification/certificate and have experience of working in a busy accounting department, ideally in an INGO environment.

• Finance/Accounting experience.
• Experience in financial management, including programme/project management and administration.
• Project financial management, budget and data analysis skills.

Desirable:

• Audit experience

To apply for this exciting new opportunity, please create your account and submit your CV via our recruitment portal.

We anticipate that interviews will take place during the week commencing 29 April 2024, and the evaluation process will include a written task and an oral interview.

Closing date: 21 April 2024