Polish Humanitarian Action (PAH) is currently looking for a Grant and Reporting Manager for its Country Office in Ukraine

Polish Humanitarian Action (PAH) is an international non-governmental organization which since 1992 has been providing humanitarian and development help worldwide. So far, the interventions have been carried out in 51 different countries. By possessing long-standing expertise in the implementation of projects in Water, Sanitation and Hygiene, Food Security and Livelihoods, Shelter NFI, as well as Protection and Education, PAH concentrates its global activities on ensuring sustainable and stable development of regions suffering from the consequences of armed conflicts, natural disasters and other humanitarian crises.

PAH has been present in Ukraine since August 2014 delivering humanitarian aid to the most vulnerable of the conflict-affected population. PAH provides assistance to internally displaced people, elderly and single mothers, working in the sectors of Protection, WASH, MPCA, Food Security and Livelihoods.

For more information, please refer to www.pah.org.pl

General information on the role:

Job title: Grant and Reporting Manager

Duty station: Kyiv or Dnipro

Contract Type: Fixed-Term Employment Contract

Working hours: Full time

Report to: Head of Programmes

Estimated start date: as soon as possible

Purpose of the role: The Grant and Reporting Manager plays a crucial role in supporting the Head of Programmes in securing funding for Polish Humanitarian Action (PAH) and ensuring that grant-funded programmes meet reporting requirements. This position involves identifying potential funding sources, preparing grant applications, managing the grant lifecycle, and maintaining accurate reporting records.

Responsibilities:

Grant Acquisition:

• research and identify potential grant opportunities from government agencies, foundations, and other sources
• develop a comprehensive understanding of grant guidelines, eligibility criteria, and deadlines
• collaborate with program managers and teams to gather information necessary for grant applications
• prepare and submit grant proposals and applications, ensuring accuracy and compliance with grant requirements

Grant Management:

• oversee the entire grant lifecycle, from award acceptance to grant closure
• ensure that grant-funded programs adhere to the terms and conditions of grants
• monitor grant budgets, expenditures, and financial reporting, in collaboration with the finance team
• maintain organized grant records, including contracts, correspondence, and reports
• coordinate grant-related activities and timelines with relevant staff members

Reporting and Compliance:

• develop and implement a comprehensive reporting strategy, including timelines and templates
• prepare and submit regular grant reports to funding agencies in accordance with grant agreements
• ensure compliance with all reporting requirements and deadlines
• collaborate with program managers to gather data and success stories for reporting purposes

Stakeholder Engagement:

• cultivate positive relationships with grantors and funding agencies
• serve as the primary point of contact for grant-related inquiries
• attend grant-related meetings, conferences, and workshops to stay informed about industry trends

The successful candidate will be selected based on the qualification requirements described below:

• bachelor’s degree in a related field (e.g., nonprofit management, business administration, finance)
• proven experience in grant writing, grant management, and reporting (5 years of experience)
• strong understanding of the grant application process and federal regulations
• excellent written and verbal communication skills
• attention to detail and the ability to meet tight deadlines
• proficiency in grant management softwares
• experience working with development donors will be an asset

What we offer:

• work experience with professional and flexible international NGO, which is one of the largest NGOs in the Central-Eastern Europe
• work in a dynamic and motivated team
• possibility for professional development

For expatriate Staff, PAH offers the following additional benefits:

• free accommodation
• flights home covered at the beginning and at the end of the deployments
• R&R benefit
• annual leave of 26 working days and 5 additional days of leave
• medical insurance (including Emergency Evacuation)
• psychological Support Package