OBJECTIVES OF THE PROGRAMME

The mission of WHO’s Health Emergencies Programme (The Programme) is to help countries and to coordinate international action to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

WHO is scaling up its emergency response activities, together with partners, to assist hundreds of thousands of people in desperate need of health services. The immediate goal is to urgently reduce the rates of death and disease by rapidly scaling up life-saving health services. WHO is working closely with local officials and specialist agencies to address the health risks posed by malnutrition, disease outbreaks, and long-term lack of access to basic health services.

WHO has deployed a surge team within Ethiopia for emergency operations, coordination, disease surveillance and data management. WHO also dispatches emergency drugs and supplies to implementing partners and Regional Health Bureaus to support as required.

PURPOSE OF THE POSITION

In the context of Emergency Preparedness and Response Program, the incumbent will provide a well-rounded Supply Chain support service. Supporting the EP&R unit in the establishment of a robust Supply Chain system that focuses on end to end strategy with attention to the last Mile delivery.

DESCRIPTION OF DUTIES

Reporting to the Operations Support and Logistics Team Lead with overall guidance of the EP&R team lead, the incumbent shall perform the following functions:

1.Defining, coordinating, monitoring and implementing all Warehouse and Stock Management activities in the Country Office and Regional WCO Hubs according to WHO protocols, standards and procedures in order to ensure an optimal running of the same.

2.In collaboration with the Cluster leads define the Warehouse Stock levels and implement monitoring mechanism of the annual needs in order to identify and optimize the response to the needs of WHO objectives for the people of Ethiopia.

3.Support end-to-end follow-up of the requisitions placed for emergency response; develop and maintain an efficient and reliable tracking system.

4.Review in conjunction with the Health Operations & Technical Expertise Team all requests for emergency kits from the Health Cluster partners and Regional Health Bureaus.

5.Provide advice to the partners in regard to the standard WHO kits and their use. Provide appropriate training when possible.

6.Issue supplies to partners / RHB’s in coordination with the Health cluster and Cluster leads.

7.In coordination with the procurement unit, define transport needs and options considering the Last Mile distribution.

8.Managing and Supervision of the warehouse staff under his/her responsibility, including the monitoring of the daily hire needs.

9.Ensuring technical support for his/her area of activity and providing coaching to staff under his/her responsibility.

10.Provide support to the Resource Mobilization / HOTE team in terms of data for report writing as requested.

11.Provide detailed and timely reports as requested, including weekly, monthly, quarterly and yearly reports (Temperature monitoring, GIMS stock levels, other non Medical Stock reports)

12.Ensure all Medical kits, equipment and premises are well maintained in compliance with the WHO requirements for Good storage and Distribution Practices.

13.Provide an overview of possible warehousing locations/options and improvements in conjunction with the other agencies to avoid duplication of resources. With field visits to support this.

14.Any other duty assigned by the supervisor.

REQUIRED QUALIFICATIONS

Education

Essential:

First University Degree in Pharmacy, Logistics procurement, Logistics or a field related to medical warehousing, from a recognized university.

Desirable:

Master’s Degree in Pharmacy or Logistics from an accredited/ recognized institute.

Experience

Essential:

At least five (5) years of experience in Medical warehousing and distribution operations. Experience in emergency response during humanitarian / crisis interventions.

Desirable:

Prior humanitarian working experience at field level, with WHO, other UN agency, health cluster partners, recognized humanitarian organizations or with an international nongovernmental organization

Functional Knowledge and Skills

·Ability to identify issues, formulate opinions, make conclusions and recommendations.

·Good analytical (quantitative and qualitative) and writing skills

·Working in a multicultural environment

·Good team player

·Good understanding of Emergency preparedness and response concepts and how these can be adapted to different contexts

WHO Competencies

1.Teamwork

2.Respecting and promoting individual and cultural differences

3.Building and promoting partnerships across the organization and beyond

4.Communication

5.Ensuring the effective use of resources

Use of Language Skills

Essential: Excellent knowledge of English and the local language.

Other Skills (e.g. IT Skills)

Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software. Training in Oracle-based or other ERP systems an asset.

REMUNERATION

Remuneration comprises an annual base salary starting at USD 31,147.00 payable in the local currency (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

1)The duty station for this position is Adama, Ethiopia.

2)This vacancy notice may be used to fill other similar positions at the same grade level

3)Only candidates under serious consideration will be contacted.

4)A written test and/or an asynchronous video assessment may be used as a form of screening.

5)In the event your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net. Some professional certificates may not appear in the WHED and will require individual review.

6)According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

7)Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and E-Manual.

8)The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

9)The WHO is committed to achieving gender parity and geographical diversity in its workforce . Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

10)Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

11)An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter (https://www.who.int/about/who-we-are/our-values) into practice.

12)WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.

13)WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

14)WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

15)The statutory retirement age for staff appointments is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

16)For information on WHO’s operations please visit: http://www.who.int

17)This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

18)Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.