Org. Setting and Reporting

Supervisor:
The incumbent is responsible to the head of the organizational unit or as may be required.

Responsibilities

The incumbent:
– Collects data and other information related to the activities of the organizational unit examining its correctness as required.
– Prepares, verifies, maintains and updates records in prescribed formats for use by the respective staff; creates, using standard computer applications, back up of records.
– Maintains the general files and various registers as required such as inventory listings, personnel records of the respective staff, job files and correspondences exchanged with other departments/divisions/sections/units.
– Performs word processing and other computer duties as required;
– Performs other duties as may be assigned by the supervisor(s).

Competencies

Competencies:
UN Core Values of Integrity, Professionalism and Respect for Diversity, and
Core Competencies of Communication, Working with People and Drive for Results apply by default.
Functional:
Leadership (as applicable)
Following Instructions and Procedures
Demonstrating Self-Awareness ii. Coping with Pressure and Setbacks
Creating and Maintaining Impact and Partnership iii. Creating and Innovating iv. Planning and Organizing v. Team Work
Other Competencies not listed under Functional and Leadership:
Computer literacy and familiarity with spreadsheets, word processing and data base programme.
DESIRABLE QUALIFICATIONS:
Advanced training course in business and office practice.

Education

– Completion of full secondary education.
– Successful completion of a course in business and office practice.
– حاصل على شهادة التعليم الثانوي
– حاصل على دورة تدريبية في الاعمال التجارية والمكتبية بنجاح

Job – Specific Qualification

Not available.

Work Experience

Two years’ experience in clerical/secretarial work or any related discipline is required.
مطلوب خبرة سنتين في الأعمال الكتابية/السكرتارية أو أي تخصص ذي صلة.

Languages

– Good knowledge of spoken and written English
– معرفة جيدة باللغة الإنجليزية تحدثا وكتابة

Assessment

Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

* Conditions of service:
Contract Status:
– Fixed term Appointment for 3 years; including 1 year of probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need.
– Grade: 6
– Monthly basic salary: 489.20 USD
Other benefits include:
•Provident Fund contribution (15.4% of basic salary paid by the Agency).
•Senior Professional Officer Allowance (SPOA): 25%
•Dependency allowances (if applicable).
•30 days of annual leave in addition to maternity, paternity and sick leaves.
-Candidates who are invited to a written test should submit their academic qualifications,
employment certificates and other required documents, either before the date of the test, or on
the day of the test. Failure to do so may entail disqualification from the recruitment process.
على المتقدمين المدعوين للامتحان إحضار شهاداتهم الأكاديمية وشهادات الخبرة وأي مستندات أخرى-
مطلوبة إما قبل تاريخ الامتحان أو يوم الامتحان حيث يؤدي الفشل في تحقيق ذلك إلى الاستبعاد من التقدم
للامتحان
-Candidates should also submit a statement of non-employment (3 copies) given that
governmental, or joint sector employees cannot be appointed to UNRWA posts even if they
have leave without pay permit.
إبراز وثيقة غير موظف عدد 3 فلا يحق لموظفي القطاع العام أو المشترك التعيين ضمن شواغر الأونروا حتى-
.وان كان ضمن اجازة بلا أجر
-Candidates who succeed in the recruitment process and receive an offer of appointment to
the respective post must submit a notification issued by GAPAR to the effect that they have
reported to GAPAR and have filled the required forms for obtaining approval of competent
government authorities.
على المتقدمين الناجحين في عملية التوظيف والحاصلين على عرضعمل على أساس الوظيفة المعلنة أعلاه-
إبراز إشعار صادر عن الهيئة العامة للاجئين الفلسطينيين العرب إلى مكتب الموارد البشرية في الأونروا يفيد
أنه قد قام بتعبئة جميع الاستمارات المطلوبة للحصول على موافقة السلطات الحكومية المختصة إضافة إلى
:الوثاىق التالية
-They should also submit the following:
•Statement of non-conviction (3 copies). وثيقة غير محكوم عدد 3
•Copy of personal ID. نسخة عن الهوبة
* Equivalency:
Equivalency may apply for this post.
NB: Work experience alone or formal qualifications with no relevant work experience are not
considered an acceptable combination.
* General information
1. This vacancy notice is open to internal candidates only. As an Area post, only candidates
who reside in Syria at the time of applications are eligible to apply. The Agency does not
assume responsibilities nor support the issuance of work permits for those who has no legal
documents to live in Syria;
2. Preference will be given to registered Palestine refugees and candidates assisting the
Agency to meet its commitment to gender parity.
3. UNRWA is committed to achieving gender parity at all levels of staffing under the current
UN-wide gender agenda and strongly encourages applications from qualified women;
4. A roster may be created from the selection exercise, and successful candidates may become
eligible for appointment to the same post or a similar post;
5. Only applications that have been fully completed in UNRWA’s online e-recruitment system
inspira will be considered and no late applications will be accepted. The PHP should be
completed with full relevant work experience under the experience tabs as per the
requirements in the Job Opening. All acquired university degrees must also be stated, if
applicable. Applicants applying to positions for Grades 12 to 20 must submit a cover
letter/motivational statement in order to be considered. Additionally, providing incorrect or
misleading information on an application will result in the immediate disqualification of a
candidate;
6. For UNRWA internal staff, they are required to specify and include their current UNRWA
grade level. To do so applicants should select under “Category” RLG, scroll down to see all
categories, then select their local grade.
7. Advertisements published only in English will only accept applications in English, and
Arabic submissions will not be considered.
8. The Agency may disqualify applicants whose name appears on the UN Sanctions List or a
UN database of staff separated for reason of misconduct or of staff who separated whilst
misconduct processes were pending.
9. UNRWA shares investigation and misconduct information with other UN Agencies, and
past and prospective employers, about staff members who have been separated for
misconduct, or who have separated whilst an investigation and/or disciplinary process for
misconduct is underway; and such persons may be prohibited from employment with the
United Nations.
10. The Agency will immediately disqualify applicants who are ineligible for any reason in
accordance with the Agency regulatory framework.
11. UNRWA is funded almost entirely by voluntary contributions from UN member states,
regional bodies, business foundations and individual contributions. The mission of UNRWA
is to help Palestine refugees achieve their full potential in human development under the
difficult circumstances in which they live;
12. Please ensure that the e-mail address and mobile phone number that you have written in
your Personal History Form are accurate and active. Your status in relation to the vacancy
will be communicated to you only via the email listed on your Personal History Form;
13. UNRWA welcomes applications from qualified candidates with disabilities;
14. Qualified female candidates are strongly encouraged to apply;
15. For more information please visit the website, http//: inspira.un.org.
United Nations Considerations
Staff members are subject to the authority of the Commissioner-General of UNRWA and to
assignment by him or her.
UNRWA is committed to achieving gender parity at all levels of staffing under the current
UN-wide gender agenda and strongly encourages applications from qualified applicants from
under-represented groups.
At UNRWA, the paramount consideration in the recruitment and employment of staff is the
necessity of securing the highest standards of efficiency, competence and integrity, with due
regard to geographic diversity. All employment decisions are made on the basis of
qualifications and organizational needs. UNRWA is committed to creating a diverse and
inclusive environment of mutual respect. Reasonable accommodation for applicants with
disabilities may be provided to support participation in the recruitment process when
requested and indicated in the application.
UNRWA Considerations
UNRWA staff are expected to uphold the highest standards of efficiency, competence,
neutrality, impartiality and integrity. This includes respect for and commitment to human
rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who
fully and unconditionally commit to these values should consider applying for UNRWA jobs.
Candidates will not be considered for employment with UNRWA if they have committed
violations of international human rights law, violations of international humanitarian law,
sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to
believe that they have been involved in the commission of any of these acts. Candidates who
have committed crimes other than minor traffic offences may not be considered for
employment. The Agency may disqualify applicants who have separated for reason of
misconduct, who left a UN Agency while misconduct processes were pending, or who appear
on the UN Sanctions List.
UNRWA is a non-smoking work environment.
Applicants are urged to follow carefully all instructions available in the online recruitment
platform, inspira. For more detailed guidance, applicants may refer to the Manual for the
Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side
of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in
the application according to the evaluation criteria of the job opening and the applicable
internal legislations of the United Nations including the Charter of the United Nations,
resolutions of the General Assembly, the Staff Regulations and Rules, administrative
issuances and guidelines. Applicants must provide complete and accurate information
pertaining to their personal profile and qualifications according to the instructions provided in
inspira to be considered for the current job opening. No amendment, addition, deletion,
revision or modification shall be made to applications that have been submitted. Candidates
under serious consideration for selection will be subject to reference checks to verify the
information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time)
on the deadline date.

United Nations Considerations

Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.
UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.
At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
UNRWA Considerations
UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List.
UNRWA is a non-smoking work environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS RELIEF AND WORKS AGENCY FOR PALESTINE REFUGEES IN THE NEAR EAST (UNRWA) DOES NOT CHARGE A FEE OR REQUEST MONEY FROM CANDIDATES AT ANY STAGE OF THE RECRUITMENT AND ONBOARDING PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING, ONBOARDING). UNRWA DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.