Functions / Key Results Expected

1. Programme management support

2. Knowledge management

3. Communications and visibility

Programme Management Support 

• Track programme results against targets, alert relevant management if delivery is not on track, compile data and support the management team to prepare for internal and external reports and reviews;
• Prepare and provide support for high quality summary and analytical reports including, but not limited to, project reports, annual reports, situation reports, briefing notes and UN reports;
• Support the internal performance monitoring and regular analytical exercises on UNOPS performance in the region and the overall operational environment;
• Support the ROMA in the review of the Regional Office’s budget, annual review and authorization of expenses;
• Provide support to the Senior Advisor, partnership and planning with regional coordination processes and positioning, and UN common planning and programming processes and the country level;
• Contribute to record and share the ongoing development and implementation of best practices, lessons identified and innovative approaches to improve overall programme performance;
• Support the the Regional Director in coordinating with relevant stakeholders to support aligned and coherent planning and implementation processes;
• Coordinate the preparation of background documents, briefing notes, talking points for meetings of the senior management, and inputs for HQ reports;
• Coordinate high-level visits, including preparations, agenda, and briefing materials.

Knowledge Management 

• Screen and prioritise incoming communications and workflow for the Regional Director, determining necessary actions and follow up;
• Maintain the Regional Director’s work flow by tracking key deadlines, work projects, meetings, liaising across sub teams for input;
• In coordination with the Senior Advisor, Partnerships and Planning, lead on the development and maintenance of the donor database;
• Maintain the records of briefing notes, background materials, talking points, records of meetings and share with relevant colleagues, as relevant to the overall information sharing and knowledge management processes;

Communication and Visibility

• Support the development of communication strategies from the regional perspective, where relevant, to maximize communication impact and outreach;
• Support the design, coordination and dissemination of public information products and communication activities as well as gather and draft content for communications products and platforms.
• Manage the Regional Twitter account.

• First-level university degree in Business Administration, Public Administration, Economics, Project Management, Finance or any related field is required; (bachelor’s degree or equivalent) with a minimum of 2 years of relevant experience is required.  

Work Experience 

• Experience working in administration and coordination, providing support to senior management and organization of high level visits is a requirement.
• Experience in supporting data analysis and reporting is an asset.
• Experience working with the United Nations, international organizations or non-profit organizations is an advantage. 

Language requirements:

• Fluency in English (speaking, reading and writing) is required. 
• Fluency in Arabic (speaking, reading and writing) is required.