1. Technical Support Services

2. Office Administration

3. Knowledge Building and Knowledge Sharing

Technical Support services

• Gathers, researches, verifies, and updates security information and data required for:

  • Proper analysis of the security situation, including preparedness and risks.

  • The development of the Security Plan and the Self-Assessment Programme for the mandatory mitigation measures.

• Maintains staff lists, and information related to UNOPS offices,  residences, project sites, focal points, and the warden system for implementation of the  Office /Operations’ Security Plan; 

• Disseminates, relays, exchanges and communicates information regarding the security situation in the country or areas of responsibility

• Compiles and tabulates the results of  questionnaires and data to support the monitoring of compliance with the required security mitigation measures established at the duty station 

• Documents and supports the reporting of security incidents affecting UN staff, offices and assets.

• May represent UNOPS at Security Cell meetings, to record matters arising and provide routine information to clients.

• Undertakes routine follow up action on security issues on behalf of the supervisor and informs supervisor of status.

• Administratively supports the organization of training courses on security awareness and preparedness, and may participate as a resource.

• Conducts basic elements of security briefings to newly arrived staff, as required.

• Provides guidance and advice to personnel on routine security procedures, communication channels, and focal points.

• Administers security-clearance processes including requests for compound access. 

• In absence of a Field Security Adviser, Security Senior Associate, or functional supervisor, works closely with UNDSS and assists UNDSS in performing their overall coordination role, providing information and support on issues related to UNOPS.

Office Administration

• Provides general administrative services for the work area, managing the information flow, following up on the timeliness of responses for initiatives, correspondence, and queries, with internal and external stakeholders, including Security Focal Points of UN agencies and UNDSS;

• Organizes meetings and briefings, arranges appointments, receives visitors, places and screens telecommunications, answering queries with discretion, and takes minutes and/or notes at meetings as directed by supervisors.

• Prepares reports, tables, databases, charts, etc., applying technical skills and knowledge in formatting.

• Facilitates emergency communications by operating specialized data-communication equipment, including satellite telephone, VHF, HF, etc. 

• Maintains routine and confidential correspondence files / documents, ensuring the security of data and other sensitive information. 

Knowledge building and knowledge sharing

• Organizes, facilitates and/or delivers training and learning initiatives for personnel on procurement

• Provides sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in procurement.

• Collects feedback, ideas, and internal knowledge about processes and best practices and utilize productively.